Inductions

What's in an induction?

To help new staff adapt themselves as quickly as possible to your business, a brief induction training programme is useful.

Its purpose is to provide basic information about the business and the job. Some of the following may be relevant:

• Location of toilets and lockers
• Safety rules
• Use of protective clothing (if relevant)
• Use of kitchen area
• Payment of wages
• Bonus system
• Trade union arrangements (if any)
• Introduction to supervisor and department

At this stage you should ensure that they understand the terms and conditions of their employment, the business's rules and the procedures (particularly the disciplinary and grievances procedures and health and safety rules).

You may also want to produce a brief description of the job and responsibilities you expect the worker to perform.

Personnel records

Once they have been engaged, open a personnel file and keep on file the job application form, job description, a personnel record card and all correspondence with the individual relating to their employment. These records should be kept according to your business's own retention policies and then securely destroyed.

You have additional obligations under the UK General Data Protection Regulation and the Data Protection Act. For more information see our Data protection section or the Information Commissioner's Office's Guide to the GDPR.